TeachingLD

Constitution and Bylaws

CONSTITUTION AND BYLAWS OF THE DIVISION FOR LEARNING DISABILITIES (DLD)
A DIVISION OF THE COUNCIL FOR EXCEPTIONAL CHILDREN (CEC)

Revised February 1, 2001

CONSTITUTION
ARTICLE I - NAME
Section 1.   The name of this Organization shall be the “Division for Learning Disabilities" of The Council for Exceptional Children.
ARTICLE II - PURPOSE
Section 1.   To promote the education and general welfare of persons with learning disabilities.
Section 2.   To provide a forum for discussion of issues facing the field of learning disabilities.
Section 3.   To encourage interaction among the many disciplinary groups whose research and service efforts impact persons with learning disabilities.
Section 4.   To foster research regarding the varied disabilities subsumed in the term ‘learning disabilities’ and promote dissemination of research findings.
Section 5.   To advocate exemplary professional training practices to insure the highest quality of services in the field of learning disabilities.
Section 6.   To promote exemplary diagnostic and teaching practices in a context of tolerance for new and divergent ideas.
Section 7.   To assist and provide support to The Council for Exceptional Children (CEC).
ARTICLE III - MEMBERSHIP
Section 1.   The Division will maintain a unified membership: all members of the Division shall be members of The Council for Exceptional Children.
Section 2.   Membership in the Division shall consist of professional personnel and others interested in persons with learning disabilities.
Section 3.   The policy pertaining to the membership year shall be consistent with the policy of The Council for Exceptional Children, and the period of membership for each division member shall coincide with their Council for Exceptional Children membership.
Section 4.   The Division shall maintain a minimum of 750 paid members.
ARTICLE IV - ORGANIZATION
Section 1.   The Division for Learning Disabilities shall be a special interest group affiliated with The Council for Exceptional Children.
Section 2.   The fiscal and administrative term of office shall be July 1 through June 30.
Section 3.   This Constitution and Bylaws supersedes all previous DLD Constitutions and Bylaws.
ARTICLE V - OFFICERS
Section 1.   The officers of this organization shall be a president, a president-elect who shall succeed the president, a vice-president who shall succeed the president-elect, an immediate past president, a secretary, and a treasurer.
Section 2.   All officers must be members in good standing of The Council for Exceptional Children at the time of their nomination and election and remain so throughout the duration of their term in office.
Section 3.  

The terms of office are as follows:

a. The immediate past president, president, president-elect, and vice president, shall serve for one year.
b. The secretary and treasurer shall serve for two consecutive years. The election for secretary shall be held on even numbered years; the election for treasurer shall be held on odd numbered years.

Section 4.   DLD officers shall be elected following procedures employed by the Nominations and Elections Committee, as written in the DLD Bylaws, Article V, Section 10(1), items (a) through (e).
Section 5.  

Within-term vacancies in office shall be filled as follows:

a. A vacancy in the office of president shall be filled by automatic succession of the president-elect to the office.
b. A vacancy in the office of president-elect shall be filled by automatic succession of the vice-president to the office.
c. A vacancy in any of the offices, except president and president-elect shall be declared and filled by action of the Executive Board upon recommendation by the president. Such person(s) shall serve until replaced by a duly elected successor.

Section 6.   The Secretary cannot succeed himself or herself in that office.

Section 7.
 

The procedure for removal of officers, for cause, shall be as follows:

a. A petition for removal of a Division officer, which states the cause for requested removal, shall be signed by 25 members of the Division or two (2) percent of said membership, which ever is larger. The petition shall be submitted in writing to the president. If the president is the subject of the removal, the petition shall be submitted to the president-elect.
b. The president, or president-elect shall, within 7 days, notify each Executive Board member in writing of the receipt of such a petition, solicit relevant evidence from all parties concerned and submit the information to the Executive Board within 30 days following receipt of the petition. A decision can be reached by a conference call, electronic mail ballot, postal mail ballot, or a meeting of the Executive Board.
c. A two-thirds majority vote of the Executive Board is necessary for removal of the officer. Removal from office is effective immediately.
d. The officer being considered for removal shall be provided with the results of the Executive Board action in writing within 7 days.

ARTICLE VI - EXECUTIVE BOARD
Section 1.   The Executive Board shall be the governing board of the Division for Learning Disabilities.
Section 2.   The Executive Board (n=14) shall consist of Officers, Chairpersons of Standing Committees, and non-voting members. The officers (n=6) are president, president-elect, vice president, immediate past president, secretary, and treasurer. The Chairpersons (n=6) represent the following committees: publications and communications; research; professional development, standards, and ethics; membership; public policy; and cultural and linguistic diversity. The non-voting members (n=2) are the executive director and the student representative.
Section 3.   The Executive Board shall meet no less than one time per year. One meeting shall be held in conjunction with the Annual Convention of The Council for Exceptional Children.
Section 4.   A quorum shall be at least half of the voting members of the Executive Board.
ARTICLE VII - MEETINGS
Section 1.   A minimum of one annual business meeting shall be held. It shall be held in conjunction with the Annual Convention of The Council for Exceptional Children.
Section 2.   The Executive Board shall have the authority to conduct national or regional meetings, conventions, or conferences in addition to the annual meeting.
ARTICLE VIII - COMMITTEES
Section 1.  

In keeping with the stated purposes of the Division, the standing committees shall be:
a. Publications and Communications Committee
b. Research Committee
c. Professional Development, Standards, and Ethics Committee
d. Membership Committee
e. Public Policy Committee
f. Cultural and Linguistic Diversity Committee

Section 2.   Ad hoc committees may be established and their functions assigned at the discretion of the president. Such establishment must indicate the purpose and length of service of the committee.
Section 3.   The Conventions Program Committee, the Nominations and Elections Committee, and the Past Presidents Advisory Committee will be formed each administrative year as special ad hoc committees for that year only.
ARTICLE IX - AMENDMENTS
Section 1.   a. This constitution can only be amended by a mail or electronic ballot and must pass by a two-thirds majority of the members voting.
b. Proposed amendments to the Constitution may be initiated by any officer or the Executive Director, who will submit the pros and cons of the amendment to the Executive Board. The Executive Board must make recommendations to the membership concerning such amendments, and will circulate the information and ballot by mail or electronic communication to the regular membership within 30 days after a decision by the Executive Board.
Section 2.   The bylaws may be amended by the same procedure as Article IX, Section 1, and passed by a simple majority of the members voting.
ARTICLE X - DURATION AND DISSOLUTION
Section 1.   The duration of the Division shall be perpetual unless the officers of the Division unanimously determine that it should be dissolved. In the event of dissolution of this Division, the Executive Board shall, after payment of all liabilities of the Division, dispose of all assets of the Division by giving them to The Council for Exceptional Children. Under no circumstances shall any of the property or assets of the Division during its existence or upon dissolution thereof be distributed to any officer, member, employee, or subsidiary of the Division.
BYLAWS
ARTICLE I - MEMBERSHIP
Section 1.   Regular membership shall consist of professional personnel and others interested in persons with learning disabilities.
Section 2.   Student membership in the Division shall be available to student members of The Council for Exceptional Children.
Section 3.  

All members shall be entitled to all rights and privileges of this Division, which shall include:

a. voting
b. attending business meetings
c. holding office
d. serving on committees
e. receiving all benefits provided by the Division

ARTICLE II - DUES
Section 1.   Dues for regular and student members shall be proposed by the Executive Boards. Approval shall require a simple majority vote at the annual business meeting.
Section 2.   Dues shall be paid at the same time as The Council for Exceptional Children dues.
ARTICLE III - DUTIES OF OFFICERS
Section 1.   The powers and duties of officers shall be such as are implied by their respective titles and such as are specified by these bylaws.
Section 2.  

The president shall:

a. Serve as chief executive officer of the Division;
b. Call and preside at all sessions of the annual business meeting;
c. Call and preside at meetings of the Executive Board;
d. Recommend chairpersons of standing committees.
e. Be an ex-officio member of all committees.
f. Coordinate liaison relationships with other agencies or organizations;
g. Give leadership to general policy making and carry out the directions of the membership;
h. Make an annual report to The Council for Exceptional Children and to the Division;
i. Appoint a student representative to the Executive Board;
j. Assume the responsibilities of one of the Division’s representatives to the CEC Representative Assembly;
k. File with the CEC President by March 15 of each year, the names of the Division representatives to the CEC Representative Assembly who will serve during the next fiscal year.

Section 3.  

The president-elect shall:

a. Serve in the place of and with the authority of the president in case of the president’s absence or inability to serve;
b. Assume responsibilities as Chair of the DLD Annual National Conference to be held during his/her term of office as president;
c. Recommend chairpersons of standing committees for terms coinciding with the beginning of the president-elect’s term as president.

Section 4.  

The vice-president shall:

a. Serve in the place of and with the authority of the president in case of the president’s and the president-elect’s absence or inability to serve;
b. Assume designated responsibilities which will provide training for advancement to the office of president-elect and president;
c. Assume responsibilities as Co-Chair of the DLD Annual National Conference to be held during the year following his/her term of office as vice- president.

Section 5.  

The secretary shall:

a. Keep a careful record of all proceedings of the annual business meeting and the meetings of the Executive Board;
b. Prepare official minutes of the annual business meeting and all meetings of the Executive Board in a timely manner for approval by the Board and filing by the Executive Director;
c. Transfer all records to the Executive Director at the time of succession of office.

Section 6.  

The treasurer shall:

a. Prepare and submit an annual budget in cooperation with the Executive Board;
b. Make an annual report of the financial status of the Division to the Executive Board and at the annual business meeting;
c. Make all expenditures, as authorized by the Executive Board and approved by the president;
d. Transfer all funds and financial records to the new treasurer within 15 days after a change in officers;
e. Coordinate all banking and bookkeeping with The Council for Exceptional Children. Books shall be reviewed biennially at the conclusion of the fiscal year by a certified public accountant.

Section 7.  

The immediate past president shall:

a. Serve as the chairperson of the Nominations and Elections Committee and the Past President’s Advisory Committee;
b. Assume the responsibilities of one of the Division’s representatives to the CEC Representative Assembly;
c. Assume the responsibilities of the Division representative on the C EC Program Advisory Committee (PAC) for the CEC Annual Convention to be held during his/her term of office.
d. Provide parliamentary advice at the Division annual business meetings and Executive Board meetings;

ARTICLE IV - EXECUTIVE BOARD
Section 1.  

The Executive Board shall:

a. Serve as the Division's administrative policy-making body;
b. Conduct all appropriate executive business of the Division;
c. Recommend policies and programs for the Division to the annual business meeting in accordance with the constitution and bylaws;
d. Adopt an annual Division budget and report to the membership at the annual business meeting;
e. Authorize the activities of its committees.

ARTICLE V - COMMITTEES
Section 1.  

Standing Committee chairpersons shall be appointed in the following manner:

a. The President, with the approval of the Executive Board, shall appoint the chairpersons of the standing committees listed in Constitution ARTICLE VIII, Section 1:

Section 2.  

Makeup of standing committees:

a. Each standing committee shall have a minimum of six members, representing a broad geographical and professional selection, in addition to the chairperson. The chairperson and members of each standing committee will serve three (3) year terms.
b. Committee vacancies shall be filled by the chairperson, subject to approval by the Executive Board.
c. One-third, or the nearest fraction thereof, of the membership of each committee shall be appointed each year.

Section 3.   All standing committees shall report to the Executive Board at each Executive Board meeting and prior to reporting to the annual business meeting.
Section 4.  

The Publications and Communication Committee shall:

a. Assess the composition of the Division membership and seek their advice regarding the desired scope of the publications program;
b. Continuously review the publications structure of the Division and recommend policies and procedures related to its growth and development;
c. Recommend to the Executive Board the publications which should be issued by the Division;
d. Coordinate the publication of Division newsletters;
e. Designate a member or members from the committee as the Division for Learning Disabilities Newsletter Editor(s);
f. Coordinate the publication of a professional journal.
g. Assume responsibilities for procedures in awarding the Kirk Awards.
h. Provide oversight for other Division publications and communications as requested by the Executive Board.

Section 5.  

The Research Committee shall:

a. Review current research in the field of Learning Disabilities and related disciplines, and report noteworthy findings to the membership through Division publications;
b. Translate significant research results into ways of application in the classrooms and clinics where professional workers are working with persons who have learning disabilities;
c. Encourage the continuation of quality research in the field of Learning Disabilities;
d. Take responsibility for procedures with regard to the Annual Dissertation Award.

Section 6.  

The Professional Development, Standards, and Ethics Committee shall:

a. Advocate for appropriate standards to maintain high quality education and services for persons with learning disabilities;
b. Promote high quality teacher preparation and delivery of educational, therapeutic, and social services to individuals with learning disabilities;
c. Promulgate activities which will disseminate effective practices to the membership;
d. Participate in appropriate committees or commissions which are developing or reviewing standards of performance for professionals in the field of learning disabilities and related fields;
e. Advocate for ethical practice in the field of learning disabilities.
f. Assume responsibility for awards that acknowledge high quality preparation and delivery of effective and ethical service to individuals with learning disabilities.

Section 7.  

The Membership Committee shall:

a. Encourage and monitor the development of subdivisions;
b. Assist subdivisions in their continuing activities.
c. Maintain and report to the Executive Board a current listing of subdivision officers and their unit activities.
d. Assume responsibility for the procedures for membership awards.

Section 8.  

The Public Policy Committee shall:

a. Serve as the Children and Youth Action Network (CAN) representative and:

  • Include a subdivision CAN designee from each DLD subdivision in good standing where such an individual is identified;
  • Establish and maintain contact with the Public Policy Unit of CEC;
  • Distribute legislative information and action alerts to the DLD Executive Board and designated subdivision CAN contacts;
  • Establish and maintain a CAN network and communication system to promote DLD’s policy recommendations and positions related to specific learning disabilities.

b. Study legislative and governmental affairs relative to needs and proposals;
c. Advise the DLD Executive Board about the need to develop position papers and suggest activities of a legislative construct, governmental procedure, or policy on behalf of persons with learning disabilities or the profession;
d. Conduct activities at the direction of the president.

Section 9.  

The Cultural and Linguistic Diversity Committee shall:

a. Develop strategies and activities to recruit DLD members from culturally and linguistically diverse backgrounds;
b. Increase publications concerning diverse populations,
c. Involve DLD within the International Network.

Section 10.  

The following Ad Hoc Committees shall be reconstituted annually under the
chairmanship of the designated officers and with the following designated duties.

(1) The Nominations and Elections Committee shall assume the following responsibilities, with the immediate past-president serving as chair:
a. Solicit recommendations for nominations from the entire membership prior to December 1;
b. Nominate at least two candidates who have agreed to run for each office to be vacated;
c. Send the ballots to the membership four (4) weeks prior to the annual business meeting;
d. Declare winners by simple majority of votes cast;
e. Announce results of the election at the annual business meeting.
(2) The Conventions Program Committee shall accomplish the following, with the immediate past-president serving as Chair:
a. Solicit, review, and select papers for The Division for Learning Disabilities sessions at the Annual Convention of The Council for Exceptional Children;
b. Make recommendations for approval to the Executive Board for meetings or programs at the Annual Convention and at any Division-sponsored functions.
(3) The Past President's Advisory Committee shall assume the following responsibilities with the immediate past president serving as chair:
a. Upon request of the Executive Board, provide information and advice regarding current issues and problems facing the Division.
b. Upon request of the Executive Board, make suggestions regarding solutions to current problems and possible activities that might be carried out by the Division.
c. Meet annually at the CEC Convention.
d. Have as its members all Past Presidents of DLD.

ARTICLE VI - NON-VOTING MEMBERS OF THE EXECUTIVE BOARD
Section 1.   The Student Representative shall:
a. Participate as a non-voting member of the Executive Board;
b. Serve as a liaison between the Student CEC (SCEC) and the Division;
c. Communicate with Student Representatives in other CEC Divisions;
d. Assist in the coordination of DLD student activities at the CEC annual convention;
e. Report to the Executive Board at each meeting and at the annual business meeting.
Section 2.   The Executive Director shall;

a. Participate as a non-voting member of the Executive Board;
b. Provide logistical and support services to the Board;
c. Represent DLD at CEC Headquarters and various professional meetings;
d. Serve as a transition facilitator and institutional memory for the DLD Board;
e. Assume custody of all records except those specifically assigned to others;
f. Keep accurate rolls of Executive Board and committee memberships;
g. Assist the treasurer in the maintenance of financial records and monitoring of Division financial resources;
h. Maintain and periodically review the Division constitution and bylaws and furnish a current copy to the Council for Exceptional Children whenever changes are made;
i. Administer the organization’s business, represent the organization to others, and coordinate activities among the committees;
j. Initiate development activities including seeking external funding;
k. Perform all activities through direction from the President.

ARTICLE VII- ANNUAL MEETING
Section 1.   The annual meeting shall consist of a business meeting and such other activities as to conform to the appropriate arrangements with The Council for Exceptional Children.
Section 2.   The annual business meeting shall consist of:
a. Report of Division activities and other matters of concern by the president.
b. Minutes of previous meetings.
c. Treasurer's report.
d. Report of adopted budget and program for the coming year.
e. Reports from each committee.
f. Reports of The Council for Exceptional Children activities of concern to the Division.
g. Such other matters as are of interest and concern to the Division.
ARTICLE VIII - PARLIAMENTARY RULES
Section 1.   The rules of parliamentary practice comprised in "Robert's Rules of Order, Revised," shall govern the proceedings of this Division, subject to the special rules which have been or may be adopted.

 

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